As revised by the 187th Executive Committee meeting on 14 October 2011
1. Membership of the Congress is as prescribed in the Constitution.
2. Individuals and organisations specifically invited by the Bureau may attend the Congress as guests.
3. In the event of any member organisation being unable to send its full quota of delegates, a delegate of that member organisation can enjoy more than one vote, provided however, that the total number of votes shall not exceed the full quota of that member organisation as specified in article 18(b) of the Constitution.
Order of Business & Theme of the Congress
4. The Chairmen and Rapporteurs of the Congress sessions shall be appointed by the President.
5. The date and place of the Congress shall be decided by the Executive Committee at the proposal of the Bureau.
6. The agenda for the Congress shall be proposed by the Bureau and determined by the Congress itself.
7. The theme of the Congress shall be decided by the Bureau in consultation with the host party. The Bureau shall appoint a Rapporteur on the theme. The Bureau shall jointly propose a draft theme resolution and an explanatory memorandum at the initiative of the Rapporteur no later than 15 (fifteen) weeks before the Congress. A debate on this draft shall be organised at the earliest possible meeting of the Executive Committee after which the Rapporteur shall update the draft resolution.
8. Alternative resolutions to the theme resolution can only be proposed before the deadline of 10 (ten) weeks before the Congress as a resolution. An alternative theme resolution cannot be proposed as an amendment. The Bureau shall be entitled to refuse alternative resolutions.
9. Congress shall appoint a minimum of three Scrutineers charged with counting votes at elections.
10. Draft resolutions may be proposed by the Bureau, the Executive Committee and any organisation with full member status. Draft resolutions have to be filed with the Secretariat not later than 10 (ten) weeks before the start of the Congress. The texts of the draft resolutions shall be circulated to all member organisations at least 8 (eight) weeks before the opening of the Congress. Resolutions should be no longer than 400 words, with the exception of "The World Today" resolution.
11. The Bureau shall decide, after consultation with the proposers, whether resolutions shall be consolidated with others or, where a single country is concerned, whether it should be included in a summarised form in the World Today Resolution.
Resolutions which repeat and do not add to previously adopted resolutions shall be referred back to the proposers by the Secretariat, appending the text of the earlier resolution.
12. The President shall be entitled to authorise the submission of an emergency resolution to the Congress by 10.00 am on the day before the start of the Congress (local time at the Congress venue). Emergency resolutions can be no longer than 200 words. In any case, emergency resolutions can only be considered as such if its observations, political statements made and actions demanded all and exclusively relate to events after the 10 (ten) week deadline mentioned above.
13. The EC should follow the same procedure for dealing with resolutions under deadlines decided by the Bureau.
Amendments to Resolutions
14. Amendments to the resolutions may be submitted until 5 (five) weeks before the start of the Congress by any organisation with full member status. Such amendments should be delivered to the Secretariat of Liberal International in London in writing, preferably in electronic form.
15. The text of all resolutions and amendments shall be circulated no later than 3 (three) weeks before the Congress to the affiliated parties as well as to all the Congress participants whose names and addresses are known by the Secretariat at that time.
16. Amendments cannot be proposed after the deadline or during the Congress
17. The resolutions and amendments will first be debated by a working commission. The President shall decide about the number of working commissions and the division of work among them. Any Congress participant can take part in any of the working commissions.
18. The President shall appoint a Chair and Rapporteur for each working commission from among the delegates of the full member parties.
19. There can be no votes in the working commissions. However, the Chair can determine support for an amendment or a resolution in broad terms by asking for a show of hands.
20. In the Working Commission, amendments can be altered on details but not on substance. Several amendments of the same substance can be merged into one. In either case, acceptance of new amendments is at the discretion of the Chair.